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Productivity Apps – Trello – Part 1

 

There are a lot of productivity apps out there right now, especially on Google Play for Android and the App Store for iOS. We’ve picked a handful of apps that members of our team have used and feel are worth a look. The first of these is Trello, a lightweight cloud-based project management and collaboration tool.

 

 

What is it?

Trello is a lightweight and user-friendly project management and collaboration tool made by Atlassian, fitting into a category of what’s known as “Kanban boards”. This type of project management tool allows people to separate projects into lists, and each list into separate task cards, each with a category or multiple categories, meaning that it’s easy to visualise what there is to do and see what category it’s in. For example, urgent tasks can be put in their own category, and those that are less urgent can be placed in the main list. You can move tasks/items between categories and lists as necessary.
Its “digital noticeboard” format is a good way to organise and collaborate with team members and increase productivity.
Sign up is quick and easy – all you need to begin is your name and email address, or you can sign up/sign in with your Google or Facebook account.

 

Who’s it for?

It’s great for small teams and individuals. While some larger teams and enterprise users may find the enhanced and advanced features of other project management tools such as Basecamp, Wrike or Zoho Projects to be useful, Trello is great because of its simplicity and ease-of-use; it’s handy for organising both day-to-day and long-term tasks and projects, to help organise and streamline your workflow and track progress. For self employed individuals and small teams, this kind of simple management tool can make a huge difference. It’s not all about work though; Trello can also be useful as a home organiser to help you and your family keep track of everyday household tasks.

 

 

Teams, Boards and Cards.

Despite its flexibility and some powerful features, the basics of Trello are easy to understand; even the most inexperienced of users can easily grasp how it works, since it’s a lot like a digital version of an actual physical noticeboard.
Its main interface is comprised of cards, which are organised into lists, which in turn are organised into boards. It’s as simple as that! Each card can be categorised; for example, if one task is for both Design and IT departments, it can be tagged as such, with two different categories.

Teams are also easy to add to and adjust; you simply invite the person or people you want to share the board with via their username – then you can adjust settings for each user, such as changing who can view, edit, add or remove tasks from the board, or mark them as completed.

Each card can have links, files, images and text added to it, so you can add example images or ideas, link to a page, and have documents or relevant files on hand exactly when you need them. There are even board templates to help get you started.

Next time we’ll be going a little further into Trello’s features and looking at their apps for Windows, MacOS, iOS, and Android.

 

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