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Microsoft 365 Underutilised Apps – To Do

 

While staying organised and motivated working remotely has seemingly been a breeze for some, it can be a struggle for others. It’s not a problem that will go away soon, especially for people who will continue with a hybrid working format, so it’s worth looking into ways to help keep yourself (and potentially your team) on track.

 

Luckily, there are a large variety of apps that can help in that area. Microsoft To Do is one such app, though it’s often overlooked. It’s available for free (no subscription required), all you need to use it is a Microsoft account.

 


 

Personal and Professional

Microsoft To Do allows you to separate your tasks and lists into as many categories as necessary, meaning you may not need a separate account for work and home. You can use it for work and personal planning simultaneously, to help you keep tabs on what’s coming up in both environments and help you to plan better and smarter. Invite colleagues, friends or family members to a list or task and be sure they are kept up to date on things that need doing and progress that’s being made. Group your tasks and lists for easy, organised access.

 

App Flexibility

To Do is available on Desktop PC, iOS and Android, and as also a browser app, meaning you’ll have access to your synced tasks and lists anywhere you have a device and an internet connection. To Do can also be integrated with Outlook, meaning that you can have access to your To Do tasks in your email alongside Outlook Tasks. While some of the features that Outlook Tasks supports are not supported on To Do (such as priorities and percentages), it can be very handy to have all of your tasks displayed side-by-side.

 

Reminders and Due Dates

For some people, setting one reminder is sufficient; for others, multiple reminders may be necessary – either is an option in To Do. If you have a task that repeats, you can set it up as a recurring event in To Do, and set multiple reminders. Set a due date for each task and get reminders as that date approaches.

Checking a task or item off a list marks a step closer to completion and can be encouraging and motivating in itself – marking off the smaller hurdles along the way by setting a task to complete doesn’t remove it from the list, but it does strike out and check the item off the list, which you’ll probably agree can feel quite satisfying in itself!

 

Personalise your Experience

You can add bright and vibrant colours to your important tasks, or use more muted and relaxing colours for a vacation list, if you choose. Customise your experience to suit your own style using icons and backgrounds.

It’s also possible to break your larger tasks down into steps, which can be especially useful for projects or other complicated or longer tasks. Further personalisation is also available, in the form of links, notes and attached files. Leave a note for a teammate on a particular task, attach a relevant PDF document as a resource to a report task, or… perhaps even add a funny cat picture to the task list you share with a significant other – attachments can be up to 25mb per task.

 

Need help with hardware or software to help keep your team organised and productive while working remotely? Need assistance moving back to an office-based environment, or implementing and managing a hybrid system? We can help! Give us a call on 0121 312 1500 or email us at info@geek-guru.co.uk
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