As an IT support and security provider, it makes us happy at Geek Guru when our users feel they’re able to use their tools easily and efficiently to manage their organisations and employees. That’s partly why we like LastPass for Teams – you don’t need to be an IT pro to use it!
While there are plenty of advanced options and settings available for those with advanced IT skills, the basic interface is easy to understand and intuitive for everyone, including those who may be a little unsure.
On the dashboard, you can buy more licences if you need to (one licence per user is required,) contact LastPass’ Support, edit your company’s details and a variety of other options related to your core LastPass Teams account. It also gives you an overview of how many of the features of LastPass you’re using, and how many of your current user licenses are in use.
On the user panel you can invite new users, see how many users you have (but, critically, not their passwords! These are stored privately and securely,) and, if they have multifactor authentication enabled, what type it is. You can see other information like their last login time, the last time their master password was changed, and their role and access level (Admin or User). You can also enable or disable users as necessary.
You can also see your users’ security scores (including your own, as an admin) – this is a score that LastPass gives everyone based on information like how complex or secure their passwords are, how often they reuse passwords or variations on the same password, and so on. If someone uses too many dictionary words or easy-to-guess phrases like “password123”, this score is likely to be low.
Just as the name might suggest, this is where you can add or manage shared folders, change the contents of shared folders or change who has access to which folders.
You can also choose to hide passwords in a specific folder from the users it’s shared with – LastPass’ software and browser extension can autofill the password field for them using the stored information without showing the password, so they can log in without ever knowing the password at all. This is useful in the event that people switch teams or departments, or if someone leaves your organisation entirely; it could be a security risk to have too many people in your organisation knowing the passwords to another team’s data or resources, especially if your organisation deals with sensitive data.
Next week, we’ll take a look at the settings section of the admin control panel, where you can control your policies and other settings related to your users and their accounts.