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Geek Guru Blog

Communication Tools – Zoom (Part Three)


With the UK and parts of the EU in lockdown again for a while, it’s not a surprise that a lot of places are returning to the same tools they used earlier in the year. The way we work, meet and collaborate with others has had to change and adapt throughout 2020, and it’s certainly easier to work remotely now than it would have been even four or five years ago.


Leveraging all the features of the tools we have at our disposal can make all the difference; in this post we’ll look at some of the advanced and premium features available in Zoom.



Calendar Integration

Addons or plugins are available for Zoom for many popular apps and platforms, but perhaps some of the most useful are the ones that allow you to connect Zoom directly into your calendar. Outlook (both Microsoft 365 and Exchange services), Google Calendar and iCal allow you to use Zoom to create, edit and delete scheduled Zoom calls directly from inside the app, and not have to worry about adding it to or removing it from your calendar yourself.


Personal Meeting Rooms

Zoom Personal Meeting Rooms are created for every user, and can be accessed by your Personal Meeting ID (PMI) or via your personal link with some premium packages. The link doesn’t change (although you can change your PMI or your link at any time if you need to), making it ideal for when you need one-to-one meetings with others frequently or repeatedly. This feature is best used as a locked meeting or with the waiting room option so that additional participants cannot accidentally join your meetings early when a meeting is already in session.


Webinars, Lectures and Lessons

It’s not just for meetings – Zoom can be the ideal platform for holding webinars or conferences for business users, or even lectures or lessons for educational institutions. Create events with up to 100 active video users and up to 10,000 attendees who are allowed view-only access. You can present or host from your desk, your mobile or tablet, conference room, lecture hall or classroom as necessary – just as you would with any regular Zoom meetings. With customisable promotional materials and methods to integrate Zoom Webinars with your existing software or CRM systems, it’s a very flexible and valuable addition to Zoom’s services for anyone who may find these features useful.


Next week, we’ll be looking at some of the enterprise features of Zoom, plus their new virtually-ticketed webinar service, OnZoom.


Need help with hardware or software to help keep your team organised and productive while working remotely? We can help! Give us a call on 0121 312 1500 or email us at info@geek-guru.co.uk
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